Take back control of your day

Stop drowning in emails, appointments, and follow-ups

At Vistasolve Virtual Assistants, we provide Executive and Administrative support that keeps your schedule, communications, and priorities under control—so you feel confident, focused, and stress-free.
Book a Free Strategy Call

Reliable support you can trust

Your day, streamlined and stress-free

Whether you need high-level executive assistance or hands-on administrative support, we manage every detail consistently—reducing micromanagement and giving you peace of mind.

mails

Inbox & Email Management

Emails are sorted, prioritized, and responded to appropriately so nothing important slips through and your inbox no longer controls your day. You get a clear inbox; clear head.

Calendar

Calendar & Scheduling Support

Meetings are booked, confirmed, and managed with care—reducing conflicts, missed appointments, and last-minute chaos. You get a schedule that works for you.

Client Communications

Client Communication & Follow-Ups

Every client touchpoint is handled promptly and professionally, reducing stress and ensuring relationships stay strong.

crm-relationship

CRM & Database Updates

Contacts and records stay accurate and up-to-date, client data, notes, and records are updated consistently, you stay organized without manual follow-ups. You get accurate records without the effort.

Document organization

Files & Document Organization

Files, records, and documents are organized and easy to find, so you’re never scrambling for information or repeating work. You get information when you need it.

checklist

Task Coordination & Reminders

Tasks, reminders, and deadlines stay on track. Follow-ups are tracked and completed, giving you confidence that nothing is forgotten or delayed. You get fewer loose ends.

Reporting & Daily/Weekly Updates

Reporting & Daily/Weekly Updates

Concise updates give you oversight without the stress of constant check-ins. You get answers without time drain.

More Than Just a Task List

Administrative work shouldn’t interrupt your focus or increase your stress. Our Administrative VAs integrate into your existing systems and communication style, providing steady support that feels dependable, proactive, and easy to work with. You stay informed—without being involved in every step.

Need something custom?

Every business works differently. If your administrative needs don’t fit neatly into a list, tell us what’s weighing on you and we’ll build support around it.

Connect With a VA

The Process

From Overwhelmed to Organized

Submit Your Task or Project Request

01

Getting started is simple. You provide your task, project, or work request through our secure portal or communication channel.

View Details
  • No complicated forms or lengthy intake processes.
  • You stay in control of what needs to be done without worrying about logistics.
  • Every submission is treated confidentially and securely.
Why it Matters

Why it matters: This eliminates the guesswork and ensures your priorities are clearly captured from the start.

02

Clarification & Planning

Once we receive your request, our team carefully reviews it to ensure alignment with your goals. We may reach out to clarify instructions, estimate timelines, and identify the exact skills required.

View Details
  • We determine the best service category for your task.
  • Provide realistic workload estimates to manage expectations.
  • Prevents mistakes caused by unclear instructions or mismatched skills.
Why it Matters

This step addresses trust and reliability issues—you know upfront that your project is understood and that the right expertise will be applied.

Project Setup & Dashboard Access

03

Internally, your request is transformed into a fully organized project with clear deliverables, priorities, and trackable tasks. At this stage, your client account is prepared and the project is added to your dashboard—so everything is visible and structured from day one.

View Details
  • Tasks are clearly defined and sequenced logically.
  • Deadlines, reminders, and workflows are set in advance.
  • Your dashboard gives you real-time visibility into progress without needing to chase updates.
Why it Matters

Once this step is complete, all you need to do is log in and monitor your tasks as they move forward—no micromanagement, no confusion, no constant follow-ups.

04

Expert VA Assignment

With your project clearly defined and visible in your dashboard, we assign it to the Virtual Assistant whose skills, experience, and availability best match your needs. You don’t interview, shortlist, or trial candidates—we handle it all.

View Details
  • Every VA is matched based on task requirements, expertise, and workload.
  • Communication style and working preferences are factored in to ensure smooth collaboration.
  • Your project moves forward immediately, without delays or guesswork.
Why it Matters

You get the right expertise from day one, with consistent quality, reliability, and cultural alignment—eliminating the time, risk, and uncertainty of hiring remotely.

Managed Execution & Ongoing Oversight

05

Your assigned Virtual Assistant gets to work immediately, supported and supervised by our internal management team. Every task is executed within the structured project framework already set up in your dashboard, ensuring consistency, quality, and timely delivery.

View Details
  • Work is monitored and reviewed to maintain high standards.
  • Progress updates are shared proactively—on the dashboard.
  • Adjustments, priorities, and handovers are handled seamlessly behind the scenes
Why it Matters

All work is centrally managed by Vistasolve, giving you full visibility through your dashboard while we handle execution, coordination, and quality—so you enjoy reliable, uninterrupted support and complete peace of mind without any micromanagement.

Transparent Pricing

Invest in Your Freedom

Simple, flat-rate pricing. No hidden fees, no payroll taxes, no equipment costs.

Starter

$130 /month
  • 20 Hours / Month
  • $6.5/hour

The Burden Removed

  • Admin tasks piling up at the end of every day
  • Constant context-switching between work and logistics
  • Worry that small details are being missed

The Growth Achieves

  • Reliable administrative support within set hours
  • A VA handling routine admin tasks within the allocated hours
  • Predictable execution without daily oversight
  • More mental space to focus on core responsibilities
Most Popular

Growth

$240 /month
  • All Starter services plus:
  • 40 hours/ month
  • $6/Hour

The Burden Removed

  • Chasing updates and checking task status
  • Feeling like everything still depends on you
  • Stress from inconsistent admin coverage

The Growth Achieves

  • Dedicated VA- Fully learns your brand, tone, and priorities
  • Proactive administrative support across multiple functions
  • Smoother day-to-day operations with less micromanagement
  • Continuity support with backup coverage when needed
  • Greater confidence that tasks move forward without reminders

Full-Time Pro

$960 /month
  • 160 Hours / Month (Full Time)
  • $6/Hour
  • All Growth services plus:

The Burden Removed

  • Admin becoming a bottleneck to growth
  • Anxiety about coverage, handovers, or missed deadlines

The Growth Achieves

  • Dedicated VA + Backup VA all actively familiar with your brand, voice, and priorities
  • Being the default problem-solver for every small issue
  • Full-time administrative support embedded in your operations
  • Strong ownership of recurring and complex admin workflows
  • Priority handling and consistent communication
  • Operational peace of mind with minimal client involvement

All plans include 24/7 support and a 30-day money-back guarantee

No Pressure. Just Clarity

Ready to Scale Your Business?

Fill out the form below to schedule your free strategy consultation. We'll discuss your pain points and match you with the perfect VA.

Sign up for our newsletter

Stay up to date with the roadmap progress, announcements and exclusive discounts feel free to sign up with your email.