Run Your Business Operations More Effectively
Vistasolve combines skilled people, AI-powered automation, and connected business systems to help you manage administrative work, customer follow-ups, and everyday business operations. Choose managed operational support tailored to your business, or use the Vistasolve workspace Tools independently .
People, AI and systems — priced to fit your business
Hire a dedicated virtual assistant and get the Vistasolve workspace free. Prefer to run things yourself? Use the workspace on its own for KSh 1,000 a month.
Operations Essentials
Best for a small business owner who is still personally handling routine operational work.
Promise
Keep essential business administration and follow-up organised, current and moving.- Email and customer enquiry administration.
- CRM updates and contact record maintenance.
- Lead assignment and follow-up reminders.
- Appointment scheduling and coordination.
- Data entry and document organisation.
- Routine customer and prospect follow-ups using approved templates.
- Weekly activity and outstanding-work report.
- Defined workflow documentation and basic quality checks.
Operating boundaries
- • One principal business function.
- • Up to two primary workflow areas.
- • Agreed business-hours service window.
- • One primary CRM or business platform.
- • One weekly reporting cycle.
- • No unlimited customer calls, complex sales negotiations or round-the-clock monitoring.
Operations Partner
My recommended flagship. Best for growing service businesses that have more work than the owner or existing staff can …
Promise
Manage the recurring workflows that keep the business moving, from lead capture through customer follow-up and operational coordination.- Everything in Essentials, plus:
- Management of multiple connected workflows.
- More proactive lead follow-up and pipeline monitoring.
- CRM pipeline administration and data-quality checks.
- Customer onboarding coordination.
- Task and project coordination.
- Document and records management.
- Coordination of recurring administrative processes.
- Workflow improvements and SOP development.
- AI-assisted automation of suitable repetitive tasks.
- Weekly operational review.
- Monthly performance and improvement report.
- A designated Vistasolve operations lead responsible for oversight.
Operating boundaries
- • Up to three principal workflow areas.
- • Up to two or three connected business platforms, subject to integration complexity.
- • Agreed service levels for routine and priority requests.
- • One monthly operational review.
- • Defined workload and transaction limits.
Operations Management
Provide an external operational team to coordinate and oversee a larger portion of the business's recurring administrat…
Promise
Provide an external operational team to coordinate and oversee a larger portion of the business's recurring administrative and digital operations.- Everything in Operations Partner, plus:
- Management of up to five agreed workflow areas.
- More extensive lead and customer lifecycle coordination.
- More complex CRM and workflow administration.
- Internal task tracking and follow-through.
- Coordination across multiple team members.
- More frequent quality assurance and exception handling.
- Expanded process documentation and optimisation.
- Custom workflow automation where technically appropriate.
- Weekly operational performance review.
- Monthly management report with recommendations.
- A named operations lead and designated backup coverage.
Operating boundaries
- • Up to five defined workflow areas.
- • More demanding service-level commitments by agreement.
- • Additional reporting and coordination.
- • Higher workload and transaction limits defined in the proposal.
- • No unlimited staffing, unlimited tasks or unlimited software development.
Real Estate Admin Essentials
Keep your client pipeline moving and your CRM spotless with done-for-you follow-ups, routine enquiry responses, and org…
Promise
Never miss a follow-up and keep every client record accurate, current, and ready for your next conversation.- Approved email and text follow-ups that keep clients engaged.
- Routine enquiry responses using your approved templates.
- CRM updates and organised client records you can trust.
- Weekly activity report so nothing slips through the cracks.
Operating boundaries
- • Up to 40 hours of monthly delivery capacity.
- • One designated support resource with Vistasolve oversight.
- • Agreed working schedule and response expectations.
- • One monthly operational review.
Real Estate Admin Professional
Everything in Essentials, plus home search coordination and marketing administration — turning your admin into a growth…
Promise
Spend your time on high-value conversations while we handle searches, follow-ups, and marketing prep end to end.- Everything in Essentials, plus:
- Home search setup and preference updates based on your criteria.
- Property and social media flyers created in Canva to your brand.
- Coordinated search-related client communication.
- Expanded monthly capacity and priority turnaround.
Operating boundaries
- • Up to 80 hours of monthly delivery capacity.
- • One designated support resource with Vistasolve oversight.
- • Agreed working schedule and response expectations.
- • One monthly operational review.
Real Estate Admin Premium
A fully managed real estate admin function with documented workflows, quality checks, and strategic oversight — built f…
Promise
A self-running admin operation that protects your time, elevates client experience, and scales with your business.- Everything in Professional, plus:
- Documented workflows and quality checks for consistent delivery.
- Proactive task monitoring and escalation of unresolved issues.
- Monthly operational review with recommendations.
- Dedicated oversight and backup coverage.
Operating boundaries
- • Up to 120 hours of monthly delivery capacity.
- • Designated support resource plus Vistasolve oversight.
- • Agreed service levels for routine and priority requests.
- • One monthly operational review with strategic recommendations.
Social Media Essentials
Keep your brand visible and consistent on the two platforms that matter most — with done-for-you posts, graphic designs…
Promise
A steady, professional social presence that keeps your audience engaged and your brand top-of-mind every month.- 2 social media platforms.
- 12 posts per month.
- Captions and graphic designs.
- Content calendar.
- Scheduling and publishing.
- Monthly performance report.
Social Media Growth
Grow your reach and engagement with more posts, short-form video, and platform-tailored captions across three channels …
Promise
Turn followers into a growing, engaged community and steadily increase your brand's reach and inbound interest.- 3 social media platforms.
- 16 posts per month.
- 4 short-form videos.
- Platform-specific captions.
- Scheduling and publishing.
- Basic community management.
- Monthly performance report.
Social Media Management Plus
A full-service social media partnership across four platforms — combining content strategy, video, community management…
Promise
A strategic, full-funnel social presence that builds brand authority, nurtures your community, and delivers clear, data-backed growth every month.- 4 social media platforms.
- 20 posts per month.
- 8 short-form videos.
- Content strategy and calendar.
- Community management.
- Publishing and scheduling.
- Monthly analytics and recommendations.
- Monthly strategy meeting.
Free trial
Try every feature before you commit.
Promise
- Full access to all workspace tools
- No payment needed to start
- Invite your team
Premium
Plan, create, publish and engage — in one place.
Promise
- Everything in the free trial
- Projects, tasks & social publishing
- Shared inbox & media library
- Cancel anytime
Everything in the workspace
A social media and operations hub, built for service businesses. Free with any virtual assistant plan, or KSh 1,000/month on its own.
Invite members and control access.
Priorities, deadlines and status tracking.
Assign work and move it from draft to approved.
Tagged notes with configurable types.
Built-in models for drafting and summarizing.
Create and publish across channels.
Queue posts for the right moment.
See what is working.
What exactly does Vistasolve do?
Vistasolve helps businesses manage and execute the operational work that keeps their businesses running.
We combine skilled people, AI-powered automation and connected business systems to help businesses handle recurring administrative tasks, manage customer interactions, coordinate workflows and improve operational efficiency.
Through our managed operations support, we take responsibility for executing and overseeing agreed business processes, allowing business owners and their teams to focus on their core priorities.
We also provide the Vistasolve workspace as a standalone solution for businesses that prefer to manage their own operations using our tools.
Whether you need an external operations partner or technology to organize your internal workflows, Vistasolve provides practical support to help your business run more effectively.
Is the Vistasolve workspace included with managed operations support?
Yes. Clients subscribed to any of our managed operations packages receive full access to the Vistasolve workspace at no additional cost for as long as their subscription remains active. We consider our tools an essential part of delivering effective operational support, not an optional add-on. They help us organize workflows, manage tasks, track activities, coordinate work and maintain visibility into ongoing operations. Workspace access is therefore included as part of how we deliver our services.
What happens after the 14-day trial?
You can upgrade to the premium to keep using the workspace. Your data stays in place.
How is Vistasolve different from a traditional virtual assistant agency?
Traditional virtual assistant agencies primarily provide people to perform tasks. Vistasolve takes a broader approach by combining people, AI and systems to manage workflows, oversee execution and improve how business operations run.
What kind of business operations can Vistasolve manage?
We support administrative operations, CRM management, lead follow-ups, customer communication, appointment scheduling, document management, task coordination, social media management and other recurring business workflows.
How do People, AI and Systems work together?
People provide judgment, accountability and oversight. AI automates or accelerates repetitive tasks, while systems organize workflows, track activities and keep operations running consistently.
How do I know which operations package is right for my business?
It depends on the number and complexity of workflows you need managed. We start by understanding your business, identifying your operational needs and recommending the package that best fits your requirements.
Will I have a dedicated person managing my operations?
Yes. You'll have a designated operations contact who coordinates your work and ensures tasks are followed through. However, you're not limited to one person's skill set. Our team brings together specialists across different areas, so tasks are handled by professionals with the relevant expertise, whether it's graphic design, social media management, CRM administration or other business functions.
Who oversees the work being done on my behalf?
The Vistasolve management provides operational oversight to ensure work follows agreed processes, quality standards and expectations. Higher-tier packages include a designated operations lead.
Not sure which plan fits?
Book a free consultation and we’ll recommend the right mix of people, AI and systems.
